smart efficient
DESCRIPTION
Collaborative software application that integrates and optimizes all the activities of the organization. Smart Efficient ensures effective control of resources, deadlines, revenue and costs for each project. Smart Efficient optimizes information flows and provides secured access to the centralized management system of documents.
BENEFITS
- Increased productivity and therefore profit.
- Increased number of clients and increased loyalty of existing clients.
- Improved quality of services and improved image of company on the market.
- Better communication inside and outside the company.
- Total control of company costs and activities.
- Right and on time decisions based on up to date information supplied by the application.
- Integrated Know-How
TECHNOLOGIES
- Desktop/WEB Application on 32/64 bits
- Microsoft Office 2007/2010
- Windows XP/Vista/7
- Windows Server 2008
- MS SQL Server 2008
- MS Exchange Server 2008/2010
DETAILS
For General Managers
Benefits
- Increased productivity and therefore profits through efficient use of company resources
- Improved customer satisfaction by increased quality of the provided services and by quick reactions to customer requests
- Reduced costs through total control of internal and external expenses
- Centralized management of all companies of the group
- Effective communication with department heads and employees
- Improved decision-making by quick access to essential information and by the automated approval flows
- Coherent forecasting based on reports and statistics provided by the application
Features
- Access to profitability, work in progress reports and statistics per Client / Brand / Project / Job
- Access to reports and statistics on worked time per Client / Brand / Project / Job.
- Secured access to confidential informatio
- Fast analysis of operational and financial data by access to the informational cubes
- Access to contracts with customers and suppliers, negotiated price lists, commissions, terms of validity, payment terms, addresses, contacts, etc.
- Access to income and payment planning sheets and to Cash Flow reports
- Access to Actual vs. Budget statistics and reports
- Including in approval flows, receiving automatic notifications by email when requests for decision making arrive
Advantages
- Reports and statistics based on real information, daily updated
- Fast access through simple and intuitive interfaces
- Flexibility in configuring personalized reports
- Secured access to confidential information
- Integrating MS Office components (Excel, Word, Outlook, Power Point, etc.) in the application
- State of the art technology
For Financial Managers
Benefits
- Reduced billing operating time through a standardized invoicing workflow
- Effective control of costs by access to Actual vs. Budget reports and by alerts in case of budget overrun
- Avoidance of double data operation by integrating financial and operational departments in a single centralized system
- Improved Cash Flow control through access to information on current contracts, revenues, expenses, payment terms, etc.
- Optimized Cash Flow by using payment schedules
Features
- Access to Actual vs. Budget reports
- Access to reports regarding advance payments and returns
- Automatic validation of data input (Tax Code, IBAN)
- Access to reports on costs, budgets, advances, payments and incomes
- Access to document templates for each category of documents (invoices, contracts, lists, etc.)
- Reports and data analysis export in Excel
- Access to contracts with customers and suppliers, including in automatic approval flows of contracts, contract status notifications (eg. lack of physical contract)
- Access to reports on the contract
Advantages
- Flexibility in configuring personalized reports
- Flexibility in data analysis
- Fast access through simple and intuitive interfaces
- Increased control over the use of resources
- Export reports or results of data analysis in Excel
- Avoid double operation by reusing the information already stored in the system
- Inclusion in approval flows to grant requests for holidays, free days, etc.
For Account Managers
Benefits
- Improved customer satisfaction by reducing response time to customer requests
- Improved customer relations by tracking deadlines and allocated resources on projects
- Improved negotiation capacity facilitated by access to historical data on previous collaborations with each client
- Increased cost control on the projects through access to reports on budget, time spend, costs with suppliers, etc.
- Better communication with the customers and working teams
- Optimized production through continuous monitoring of activities and involved resources
Features
- Access to detailed information on profitability on the Project / Brand / Customer / Contractor
- Access to reports on workflow, deadlines, tasks, etc.
- Access to all contracts through the module of customers and suppliers contracts
- Access to predefined document templates with auto-complete functionalities
- Access to the offers management module
- Reports and data analysis export in Excel
Advantages
- Fast access to all necessary information to perform daily tasks
- Support in providing estimations and price offers to customers; multiple version management of price offers
- Templates with automatic completion of data for each type of document required in the relation with customers and internal work teams
- Support in planning customer invoices based on the agreed bids and contracts
- Automated receiving of notifications when customer payments arrives
- Access to comparative financial reports: billings, estimations and costs; flexibility in data analysis
- Secured access to confidential information
- Integrating MS Office components (Excel, Word, Outlook, Power Point, etc.) in the application
For Resource Planner
Benefits
- Improved production planning according to the customer orders and the availability of internal and external resources
- Optimized production by tracking and controlling internal activities
- Improved and on time decision-making based on up to date information provided by the system
- Improved forecasting regarding material and human resources needs to complete current projects
Features
- Access to reports such as Timesheet, Workload, Deadline, Tasks In Progress, etc.
- Access to reports such Worked Time vs. Estimated Time, Work in Progress, Tasks Status, Time-Scales
- Automatic transmission and receiving of notifications to and from working team
- Integrating Macintosh users through the Web application
Advantages
- Fast access to all necessary information for planning the activities: resources, activities, timesheets, estimated hours, documents, etc.
- Reports and statistics based on up to date information
- Flexibility in data analysis and in retrieving reports and statistics
- Receiving automatic notifications at every status changes of tasks
- Inclusion in flows of approval requests for holidays, free days, etc.
For Production Managers
Benefits
- Optimized production by tracking and controlling internal activities and supplier deliveries
- Improved quality of products and services through centralized management of customer orders, project deadlines and supplier delivery dates
- Improved capacity to negotiate new contracts with suppliers through access to the historical data regarding past collaboration issues, old contracts and price lists
- Efficient communication with account managers, internal teams and suppliers
- Reduced time in achieving customer price offers (cost estimates) and in requesting price offers or sending orders to suppliers
Features
- Access to predefined document templates with auto-complete functionalities
- Access to reports regarding suppliers fulfillment of contractual conditions: compliance of negotiated price lists, deadlines , delivery conditions, etc.
- Access to information related to services offered by potential new suppliers
- Receiving of automatic notifications when supplier payments occur
- Secured access to confidential information
Advantages
- Fast access to all information necessary to perform daily tasks.
- Templates with automatic completion of data for each type of document required in the relation with suppliers.
- Receiving automatic notifications when customer approves the estimates.
- Receiving automatic notifications when financial departments perform payments to suppliers.
- Access to reports regarding current and previous supplier price lists and to reports on the payments performed to suppliers.
- User friendly and intuitive interfaces, fast operating of data.
- Integrating MS Office components (Excel, Word, Outlook, Power Point, etc.) in the application.
For Team Members
Benefits
- Better communication with other members of the project development team
- Substantial reduction of time for routine activities by using templates
- Reduction of working time through quick access to any document and information on the project
- Optimized production time by tracking deadlines efficiently
- Fast integration of new members of the project through access to historical information on the project
Features
- Access to reports such as Timesheet, Workload, Deadline, personal and team tasks, etc.
- Access to working templates for each category of documents
- Receive daily work tasks and deadlines notifications
- Send automatic status change notifications to personal tasks
- Quick access to documents of each project (Brief, Internal Orders, Clients E-mail, etc.)
- Access to the Web application that enables Macintosh users integration
Advantages
- User friendly and intuitive interfaces, fast operating
- Fast access to all necessary information for accomplishing tasks
- Fast transmission and operation through automatic approval flows on the requests of holidays, advances, returns, etc.
- Integrating MS Office components (Excel, Word, Outlook, Power Point, etc.) in the application
- Automatic notifications on daily work tasks and deadlines
- Automated export in Outlook of personal tasks and warning in case of exceeded deadlines
- Flexibility in adapting to the specific application and needs of each workstation
For IT Support
Benefits
- Improved IT services through the state of the art technologies
- Increased user satisfaction by eliminating double operating data and manual data transfers between different system components
- Reduced time on investigating and solving software issues that may occur
- Reduced restoration time in case of total damage of the hardware
- Reduced time for training and integration of new users
- Reduced time for upgrading to newer versions
Features
- Integrated system that includes all company departments
- Automatic warning system in case of failure
- Automatic backup and restore system
- Centralized upgrade mechanism to the newest software versions
- Centralized management of users and their access rights
Advantages
- Management of large volumes of information due to technologies involved
- Integration of several server components from one manufacturer (MS Windows Server, MS SQL Server, MS Analysis Server, MS Exchange Server, MS Internet Information Server)
- Integration of MS Office components (Excel, Word, Outlook, Power Point, etc.) in the application
- Online and onsite technical support from EXE Software
- User friendly and intuitive interfaces, fast operating of data
- Macintosh users integration through the web application
+4021 311 75 81
office@exesoftware.ro
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