PRIVACY POLICY

We, the EXE SOFTWARE SRL, would like to inform you on this website www.exesoftware.ro (“Website”) about our company and our products. The protection of personal data and the legally compliant processing of such data are a concern we are strongly committed to.

In the following, we would like to give you a brief overview of how we handle personal data when you visit our Website. The following information relates exclusively to the Website and its subpages. The Privacy Policy does not apply to websites linked to from this Website.

The Regulation (EU) 2016/679 of the European Parliament and of the Council from April 27, 2016 on the protection of individuals with regard to the processing of personal data and the free movement of such data (hereinafter referred to as “GDPR”) entered into force on May 25, 2016, and started to produce effects as of May 25, 2018. GDPR is the most significant change in personal data protection over the last 20 years, and has objectives that go far beyond just protecting the private space.

Your privacy is important to us therefore we are committed to safeguarding the privacy of visitors (,,Data Subjects’’) to our Website, as well as those whose personal data has been provided to us by third parties, or to which we had access from another source in accordance GDPR.

In the following, we would like to give you a brief overview of how we handle personal data when you visit our Website. The following information relates exclusively to the Website and its subpages. The Privacy Policy does not apply to websites linked to from this Website.

Please read the following policy to understand how your information (,,Personal Data’’) will be treated. This Privacy Policy explains our online information practices regarding GDPR and the choices you can make about the way your information is used on our Website. The processing of personal data will always be aligned with the GDPR and in accordance with country-specific data protection regulations in which EXE SOFTWARE operates.

DATA CONTROLLER

The Personal Data Operator (hereinafter referred to as “the Operator”) is EXE SOFTWARE S.R.L., a company with its headquarters in Bucharest, sector 1, Pașcani street no. 8, 728A Building, entrance A, 9th floor, Ap. no. 1, with serial number at the Trade Registry J40/6017/2001 and unique registration code 13986294. We have as main field of activity NACE code 6201 and our legal representatives are the administrators: UDREA RĂZVAN, COSMESCU GABRIEL and COSMESCU SORINEL.

DATA PROTECTION OFFICER (“DPO”)

EXE SOFTWARE, as operator, appointed designated Jantea and Associates Law Firm through designated attorney Madalina Oprea as Data Protection Officer (DPO), having the obligation to verify compliance with the GDPR provisions in the data processing operations performed by the operator and to represent the operator in relationship with the Data Subjects and the Supervisory Authority.
You can reach our DPO as follows:
E-mail: dpo@exesoftware.ro
Mailing Address: 9th Transilvaniei Street, 1st District, 010796 Bucharest, Romania.

PRINCIPLES RELATING TO PROCESSING OF PERSONAL DATA

EXE SOFTWARE shall, so far as is reasonably practicable, comply with the data protection principles contained in the GDPR to ensure all Personal Data is:

  1. Fairly, lawfully and in a transparent manner processed;
  2. Collected for specified, explicit and legitimate purposes;
  3. Adequate, relevant and not excessive in relation to the purposes for which they are processed;
  4. Accurate and up to date;
  5. Kept in a form which permits identification of Data Subjects for longer than is necessary for the purposes of processing;
  6. Processed in accordance with the data subject’s rights, in a manner that ensures appropriate security of the Personal Data.

Through this Privacy Policy, our company would like to inform the visitors about the nature of personal data, purpose and legal basis of the processing of the Personal Data we collect, use and process.

Nature of Personal Data Purpose of data processing Legal basis of Data  Processing Duration of the storage of Personal Data
We collect your Personal Data from you, so you are in control of the type of information you provide to us. Thus, we collect information about you when you fill in the Form „Talk to a consultant”:

  • first name
  • last name
  • e-mail
  • telephone number
  • position in the company on whose behalf you are writing to us
  • country of origin of the company on whose behalf you are writing to us.
We will use the information you provide to us for the purpose of responding to your request.

 

The legal basis for the processing of the Personal Data is Art. 6 paragraph 1 sentence 1 lit. a GDPR.

If submitting the Form “Talk to a consultant” serves to perform a contract, of which the contractual partner is the user or in order to take steps prior to entering into a contract, the legal basis for the processing of the Personal Data is also Art. 6 paragraph 1 sentence 1 lit. b GDPR.

 

We keep your Personal Data for as long as your questions are processed, but no more than 2 years after the last mail sent.

 

We collect your Personal Data from you, so you are in control of the type of information you provide to us. Thus, we collect information about you when you fill in the Form “Tell us what you need”

  • first name
  • last name
  • e-mail
  • telephone number
  • position in the company on whose behalf you are writing to us
  • country of origin of the company on whose behalf you are writing to us.

 

We will use the information you provide to us for the purpose of responding to your request.

 

The legal basis for the processing of the Personal Data is Art. 6 paragraph 1 sentence 1 lit. a GDPR.

If submitting the Form “Tell us what you need” serves to perform a contract, of which the contractual partner is the user or in order to take steps prior to entering into a contract, the legal basis for the processing of the Personal Data is also Art. 6 paragraph 1 sentence 1 lit. b GDPR.

 

 

We keep your Personal Data for as long as your questions are processed, but no more than 2 years after the last mail sent.

 

 

When you apply for a position in EXE SOFTWARE and in general when you express your interest in joining our team, we collect:

  • first name
  • last name
  • e-mail
  • telephone number
  • linkedin profile
  • other personal information you have provided in your CV.

 

 

 

 

We process your Personal Data for the following purposes:

  • assessing your skills, qualifications and interests in relation to the employment requirements of EXE SOFTWARE and your suitability for the specific job for which you are applying,
  • verification of your information,
  • communicating with you about the recruitment process and/or your application(s) and possible future career opportunities with EXE SOFTWARE.

 

The legal basis for the processing of the Personal Data is Art. 6 paragraph 1 sentence 1 lit. a GDPR.

 

 

We keep your Personal Data no more than 2 years from the collection date.

DATA DISCLOSURE

In relation to any other third parties we will only disclose your information where you have given your consent or where we are required to do so by law, or where it is necessary for the purpose of, or in connection with, legal proceedings or in order to exercise or defend legal rights.

We may on occasion be required to share your information with our associated firms and any third parties who provide services on our behalf.

COLLECTION OF INFORMATION BY THIRD PARTY, SITES AND SPONSORS

Our Website may contain at some point links to other sites whose information practices may be different than ours. Visitors should consult the other sites’ privacy notices as we have no control over information that is submitted to, or collected by, these third parties.

AUTOMATIC DATA PROCESSING. COOKIES

Our Website uses cookies. In this regard, you can review our Cookie Policy available and you may exercise the right to disable Cookies, as outlined below.

RIGHTS OF THE DATA SUBJECTS

According to GDPR, you have a number of rights regarding the personal data that EXE SOFTWARE processes:

  1. Right of accessing processed – You have the right to access the personal data that we hold. The first supply of information is free of charge. If you will need further copies of the information already supplied, we may charge a reasonable fee, taking into account the administrative costs of supplying in-formation. The clearly unreasonable, excessive or repeated requests for information may not be an-swered.
  2. Right to data rectification – You may request your data to be rectified if they are inaccurate or ob-solete and / or to be completed if they are incomplete. If you have an account, it may be easier to cor-rect your own data through the “My Account” feature.
  3. Right to delete the data (“the right to be forgotten”) – In some cases, you have the right to ob-tain the deletion or destruction of your data. This is not an absolute right, because sometimes we may have the obligation to keep your data for legal or juridical reasons.
  4. Right to restrict processing – You are entitled to request the restriction of the data processing. This means that your data processing is limited so we can keep the data, but we may not use or process them. This right applies in the specific circumstances set out in the General Data Protection Regulation, namely:
    1. the accuracy of the Data is contested by the subject (namely by you) for a period of time that allows the operator (namely EXE SOFTWARE) to verify the accuracy of the Data;
    2. the processing is illegal and the subject (namely you) opposes the deletion of the Data and requests the restriction of the use thereof;
    3. the operator (for example, EXE SOFTWARE) no longer needs Data for processing, but they are required by the subject (namely by you) to establish, exercise or defend legal claims;
    4. the subject (namely you) raised objections to the legitimate reasoning of the operator (in this case EXE SOFTWARE to verify if the legitimate reasons of the operator (EXE SOFTWARE) exceed those of the sub-ject (namely you).
  5. Right to data portability – You may move, copy or transfer the data you are interested in from our database to another. This applies only to the data you have provided when the data processing is done with your consent or based on a contract and is implemented by automatic means.
  6. Right of opposition – You may at any time oppose the processing of your data when such processing is based on a legitimate interest.
  7. Right to withdraw consent at any time – You may withdraw your consent to the processing of your data when such processing is based on consent. Withdrawal of consent does not affect the lawful-ness of processing on the basis of consent prior to its withdrawal.
  8. Right to file a complaint with the competent supervisory authority – You have the right to file a complaint with the data protection authority in your country of residence or domicile to challenge the data protection practices offered by EXE SOFTWARE.
  9. The right to oppose processing of your data for direct marketing purposes – You can unsub-scribe or opt-out of our direct marketing communication at any time. It is easier to do this by clicking the “unsubscribe” link in any email or communication we send you.
  10. The right to oppose the processing of your data by us when conducting actions in the pub-lic interest or in our legitimate interests or by a third party – You may oppose at any time the processing of your data when such processing is based on a legitimate interest.
  11. Right to disable cookies – You have the right to disable cookies. Settings in internet browsers are usually programmed by default to accept cookies, but you can easily adjust them by changing your browser settings. Many cookies are used to increase the usability or functionality of web sites / appli-cations; therefore, disabling cookies may prevent you from using certain parts of our sites or applica-tions, as detailed in the relevant Cookie table. If you want to restrict or block all cookies set up by our websites / applications (which may prevent you from using certain parts of the site) or any other sites / applications, you can do so through your browser settings. The Help feature in your browser will tell you how. For more information, see the following links: http://www.aboutcookies.org/.

LEGAL REQUESTS

We access, retain and provide your information to regulatory authorities, law enforcement entities or other entities:

  1. In response to any legal request, when we consider, in good faith, that the law requires us to do so. We may also respond to legal claims when we consider, in good faith, that the response required by the laws of that jurisdiction affects users in that jurisdiction and complies with internationally recognized standards.
  2. When we consider, in good faith, that it is necessary to: detect, prevent and respond to acts of fraud, unauthorized use of any material belonging to us, violations of our terms or policies or other harmful or unlawful activities, to protect us (including our rights, property or materials), yourself and others, inclusive during investigations or investigations by regulatory authorities, or to prevent imminent death or injury. For example, if relevant, we provide information to and receive information for third partners about the reliability of your account to prevent fraud, abuse and other harmful activities inside and out-side of our materials.

The information we receive about you may be accessed and stored for a longer period of time when they are subject to a legal inquiry or legal obligation, to a governmental inquiry or investigation regarding possible viola-tions of our terms or policies, or in other cases to prevent damage.

RELATIONSHIPS WITH OTHER OPERATORS

Depending on the context, we may find ourselves in the situation of the absolute need to provide information at a higher level, both globally and internally or externally, to our partners and to those with whom we transfer GDPR data in the virtue of providing the most professional services possible. The information controlled by EXE SOFTWARE could be transferred, transmitted or stored and processed in the EU or in countries other than the country where you live, for the purposes described in this policy. These data transfers are necessary to deliver the highest level of service and to continue to provide to you our materials at the highest level of professional-ism. We use standard contractual clauses approved by the European Commission, and we rely on the appropri-ateness of the European Commission’s decisions on certain countries, as the case may be, in respect to trans-fers of data from the EEA data to the United States and other countries.

PROCESSING SAFETY

EXE SOFTWARE has adopted technical and organizational data processing measures, updated in accordance with GDPR requirements, to protect your personal data against any unauthorized access, improper use or disclo-sure, unauthorized modification, accidental destruction or loss. All employees and partners of EXE SOFTWARE, as well as any third parties acting on behalf and for EXE SOFTWARE, are bound to respect the confidentiality of your information and the GDPR requirements, in accordance with the provisions of this Privacy Policy.

LIABILITY DISCONTINUANCE

The Website may link to other sites and / or other webpages that are not owned by EXE SOFTWARE. EXE SOFTWARE assumes no responsibility for the content of these sites and therefore can not be held responsible for the content, advertising, goods, services, software, information or other materials available on or through these sites. EXE SOFTWARE will not be held responsible for the loss of personal data, of any adverse effects on visitors’ personal data, or other moral and / or patrimonial damages caused by the access to those sites.

UPDATING OF THE PRIVACY POLICY

This Privacy Policy can be modified or updated at any time by EXE SOFTWARE when we consider that certain changes occur in the activities through which we process your data. We will publish on our Website any such changes and inform you accordingly.
Updated on 5 June 2024